Ski for Light

Skiing. Sharing. Learning. The mission of Ski for Light is to enhance the quality of life and independence of visually or mobility-impaired adults through a program of cross-country skiing.

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Arrival and Departure Form

Ski for Light 2027 International Week

West Yellowstone, Montana
January 17 – 24, 2027

Information about arriving at and departing from the Ski for Light, Inc. International Week in 2027 is presented below. Please read all information carefully to ensure that your travel to and from Ski for Light goes smoothly. After reading this information and making your travel plans, complete and submit the Arrival and Departure Form below. This information will be sent to the Transportation Coordinator and your Application Coordinator.

Please note that no matter how and when you are travelling to West Yellowstone we must know the details of your plans. Each person planning to attend SFL is required to submit the arrival and departure form. The deadline for submitting this form is December 14, 2026.

If you will be flying with a service animal, also be sure to review the requirements of your airline for such travel, and to submit the Service Animal Travel Form that you must submit to the airline before travelling.

Your Day of Arrival

Your scheduled day of arrival in West Yellowstone is shown in your Acceptance Letter. For most people this will be Sunday, January 17. Major exceptions are Board members, who arrive on Thursday January 14th, Guide Trainers, who arrive on Friday January 15th, and first- and second-year guides, who arrive on Saturday January 16.

If you wish to arrive or depart on a day different from what is shown in your acceptance letter please be sure to discuss your wishes with your Applications Coordinator before making your final plans.

Getting To and From West Yellowstone

Unless you are driving to West Yellowstone you will want to fly into the Bozeman Yellowstone International Airport (BZN) for your trip to Ski for Light. The airport is about 90 miles from West Yellowstone, a trip that will normally take a bit less than two hours.

Bozeman Yellowstone International Airport is Montana’s busiest airport, serving more than 2,000,000 passengers each year. The airport is served by Alaska, Allegiant, American, Delta, Jetblue, Southwest, Sun Country and United Airlines, with non-stop service to more than 20 cities in the United States with connections all over the world.

You may make your own plans for getting to West Yellowstone or meet the SFL contingent at the Bozeman Airport from where free charter bus transportation will be provided, on designated days and at designated times. In making your plans, please be aware that check-in time at the Holiday Inn and Gray Wolf Inn is 3:00 pm.

SFL transportation from the Bozeman airport to West Yellowstone will be provided only on Thursday January 14, Friday January 15, Saturday January 16 and Sunday January 17. The SFL bus from the Bozeman airport to West Yellowstone on each of these days will depart promptly at 3:00 pm. If there is sufficient demand to warrant a second bus on Sunday January 17, it will leave at 1:00 pm. Be careful to schedule your flight into Bozeman to arrive at no later than 1:30 pm, to allow sufficient time for you to retrieve your luggage and make your way to the meeting area in time to make the SFL bus. Please note that if your incoming flight is scheduled to land at or before 1:30 pm, the SFL bus will wait for you if your flight arrives late, or SFL personnel will make alternate plans for getting you to West Yellowstone.

SFL transportation back to the Bozeman airport will be provided only on Sunday Morning January 24. The earliest bus will not arrive at the airport before 8:30 am, so do not schedule a departing flight for earlier than 10:00 am.

Meeting The SFL Group at The Bozeman Airport on Your Arrival Day

You will be notified by e-mail about a week before your arrival date where to meet the SFL group in the Bozeman Airport.

Alternative Transportation Between the Bozeman Airport and West Yellowstone

If you schedule your arrival in Bozeman at a time that does not coincide with the transportation service that SFL is providing, you will need to arrange your own transportation to West Yellowstone, at your own expense. Your options will be to rent a car, arrange for a private shuttle or ride share to West Yellowstone, or alternatively change your arrival day to one day earlier and stay at one of the many airport hotels so that you can take the SFL bus the next day.

If you wish to depart the Bozeman airport earlier than 10:00 am on Sunday January 24 please remember that the SFL charter bus will not get you to the airport in time for an early-morning flight. You will need to check with a private shuttle or ride share service to determine if their service from West Yellowstone to the Bozeman airport will meet your needs. If not, your options will be to rent a car, or alternatively plan to leave West Yellowstone on Saturday via a private shuttle or ride share service and couple that with an overnight stay at a Bozeman airport hotel or a departing flight on Saturday.

If Your Plans Change or You Have Travel Problems

If your plans change after submitting the Arrival and Departure Form please send your revised itinerary directly to Michael McCulloch, the Transportation coordinator, using his contact information found at the bottom of the form below.

If you encounter flight delays or other problems on your actual travel day please contact Michael by phone or text message to apprise him of your situation. Be sure to have his cell phone number, (832) 453-7139 with you on your travel day. If you send Michael a text message, be sure to include your name in the message.

Please provide the details of your travel plans on the form below.

    Personal Information




    4. In which capacity will you be attending the 2027 Ski for Light International week?


    6. Can you receive travel related text messages on your cell phone?

    Arrival Details

    7. On what day will you check-in to the Holiday Inn or Gray Wolf Inn?

    8. What is the first meal that you will have at Ski for Light as part of the SFL package room and meal plan? Please note that your first scheduled meal will be dinner on your arrival day, unless you have made other arrangements with your applications coordinator.

    9. How do you plan to travel to West Yellowstone on your check-in day?


    11. If you are flying to Bozeman on your check-in day, on what airline are you flying for your last flight, the inbound flight to Bozeman?


    13. If you are flying to Bozeman on your check-in day, select the time that is closest to the scheduled departure time of the last leg
    of your inbound flight, the flight to Bozeman.

    14. If you are flying to Bozeman on your check-in day, select the time that is closest to the scheduled arrival time in Bozeman of your last inbound flight.

    Departure Details

    15. On what day will you check out of the Holiday Inn or Gray Wolf Inn?

    16. On your check-out day, how do you plan to travel from West Yellowstone?


    18. If you are departing SFL by flying from Bozeman on Sunday January 24, on what airline will you be departing?


    20. If you are departing SFL by flying from Bozeman on Sunday January 24, select the time that is closest to the scheduled departure time of your outbound flight.

    Comments



    If you have questions please contact:
    Michael McCulloch
    Transportation Coordinator
    (832) 453-7139

    Thank you for submitting your Arrival and Departure form for the 2027 event. We look forward to seeing you in Montana.